White Glove Moving Checklist: How to Prepare for a Premium Move

A white glove move is fundamentally different from a standard relocation — and the preparation reflects that difference. While a standard move might involve renting boxes and calling a few friends, a white glove move requires careful planning across multiple domains: your home inventory, your specialty items, your building logistics, your insurance documentation, and your timeline.

This checklist is designed to walk LuxeMove clients — and anyone planning a premium relocation in Los Angeles — through every phase of preparation. Whether you're moving from a Beverly Hills estate to a Malibu beach house or relocating a high-rise condo in Century City, this guide ensures nothing is overlooked.

Eight Weeks Before Your Move

Assess and Inventory Your Belongings

• [ ] Walk through every room and create a preliminary inventory of all items
• [ ] Flag any items of high monetary or sentimental value for special handling
• [ ] Identify specialty items: art, antiques, wine collections, pianos, jewelry, electronics
• [ ] Document condition of high-value items with dated photographs
• [ ] Locate existing appraisals or insurance documentation for valuable items

Research and Book Your Moving Company

• [ ] Research white glove moving companies in Los Angeles — verify licensing, insurance, and reviews
• [ ] Request in-home assessments (reputable white glove movers assess in person, not over the phone)
• [ ] Confirm the mover provides dedicated move coordinators, not just a crew
• [ ] Verify the mover carries general liability insurance and workers' compensation
• [ ] Book your white glove moving service — premium dates fill quickly

Address Building and Property Logistics

• [ ] Notify your current building management of your move-out date
• [ ] Contact your new building management to learn move-in procedures
• [ ] Request elevator reservation forms for high-rise buildings
• [ ] Confirm move-in window hours and any day-of-week restrictions
• [ ] Identify any special permits required for street parking or truck access

Six Weeks Before Your Move

Insurance and Documentation

• [ ] Review your homeowner's or renter's insurance for moving coverage provisions
• [ ] Request a Certificate of Insurance from your moving company if required by your building
• [ ] Consider additional declared-value or full-replacement coverage for high-value items
• [ ] Get written appraisals for any artwork or antiques that don't have current documentation
• [ ] Compile a secure file with all insurance documents, appraisals, and inventory

Specialty Item Planning

• [ ] Confirm art handling plan: professional crating, climate-controlled transport, installation service
• [ ] Schedule a piano assessment if moving an upright or grand piano
• [ ] Arrange climate-controlled transport for wine collections
• [ ] Plan secure transport method for jewelry and irreplaceable small valuables
• [ ] Confirm electronics disconnection and reconnection services for home theater systems

Utilities and Services

• [ ] Schedule utility transfers (electricity, gas, water, internet) at both properties
• [ ] Notify your mail service, financial institutions, and subscriptions of address change
• [ ] Arrange for housekeeping service at both origin and destination on move day

Four Weeks Before Your Move

Pre-Move Walkthrough with Your Coordinator

• [ ] Schedule a pre-move walkthrough with your LuxeMove coordinator
• [ ] Finalize room-by-room packing strategy with the team
• [ ] Identify any items you plan to transport personally (jewelry, critical documents, medications)
• [ ] Confirm furniture placement preferences at the destination
• [ ] Clarify any access restrictions at either property (gates, codes, parking)

Declutter and Donate

• [ ] Identify items to donate, sell, or dispose of before the move
• [ ] Arrange donation pickups or estate sale services as needed
• [ ] Confirm which items will be placed in storage vs. moved to new home

Children, Pets, and Personal Plans

• [ ] Arrange childcare or pet care for moving day
• [ ] Book hotel or temporary accommodation if needed during multi-day moves
• [ ] Plan meals for moving day — don't rely on your kitchen being accessible

Two Weeks Before Your Move

Confirm All Reservations and Submissions

• [ ] Confirm elevator reservation is locked in (for high-rise moves)
• [ ] Verify COI has been submitted to and accepted by building management
• [ ] Reconfirm your move date and start time with your LuxeMove coordinator
• [ ] Confirm parking arrangements for moving trucks at both locations

Pack Personal Essentials

• [ ] Prepare an "essentials bag" you carry personally: medications, chargers, valuables, key documents
• [ ] Pack first-night essentials box: bedding, toiletries, change of clothes, coffee maker
• [ ] Arrange secure transport for jewelry and small high-value items you are handling personally

Final Inventory Review

• [ ] Complete your home inventory list and provide a copy to your move coordinator
• [ ] Photograph every room before packing begins for condition documentation
• [ ] Label any items with special handling notes (fragile, this side up, temperature sensitive)

One Week Before Your Move

Final Logistics Confirmation

• [ ] Reconfirm all details with your building management contact at both properties
• [ ] Provide your move coordinator with all gate codes, door codes, and parking instructions
• [ ] Confirm your preferred placement map for furniture at the destination
• [ ] Double-check that utilities will be active at the new home on move day

Prepare Your Home for Packing Day

• [ ] Clear pathways through your home — remove rugs from hallways, open closet doors
• [ ] Remove wall art you plan to move personally
• [ ] Gather any items stored in garages, storage units, or off-site locations
• [ ] Back up important data from any computers or drives being transported

Moving Day Checklist

Before the Crew Arrives

• [ ] Do a final walkthrough of your home
• [ ] Ensure pets and children are in a safe, separate area or off-site
• [ ] Have water and snacks available for the crew (a small professional courtesy)
• [ ] Confirm access to both properties is confirmed

During the Move

• [ ] Walk through with your coordinator at the start to confirm any special instructions
• [ ] Stay accessible — your coordinator may need quick decisions on placement or packing
• [ ] Personally supervise the loading of your highest-value items
• [ ] Do not sign anything until you've verified all items are loaded

At Your New Home

• [ ] Be present for the unloading and direct placement of furniture
• [ ] Check every room as items are placed to ensure nothing is missing or damaged
• [ ] Confirm artwork, mirrors, and specialty items are placed safely
• [ ] Do a final walkthrough with your coordinator before the crew departs

After Your Move

Final Checks and Follow-Up

• [ ] Walk through your old home to confirm nothing was left behind
• [ ] Return keys, fobs, and parking permits to old building management
• [ ] Verify utilities have been transferred or cancelled at the old address
• [ ] Unpack your essentials box first; allow your home to settle before full unpacking
• [ ] Provide written feedback to your moving company — it helps future clients make informed decisions

Insurance and Documentation

• [ ] Compare post-move condition of high-value items against pre-move photographs
• [ ] Report any damage or discrepancy to your move coordinator promptly (most insurance claims require prompt notification)
• [ ] Update your homeowner's insurance policy to reflect your new address

Working with LuxeMove on Your White Glove Move

The checklist above is comprehensive — and that's intentional. A white glove move has many moving parts, and preparation is what separates a smooth relocation from a stressful one. LuxeMove's move coordinators guide clients through every item on this list as part of our standard service.

You don't need to manage this alone. From the first consultation through your final walk-through, our team handles the details so you can focus on the parts of moving that matter to you. View our services or reach out to schedule a consultation today.